OneJobs

Privacy Policy

Effective date: 2026-09-01Version: 2026-09-v2

1. Introduction

This Privacy Policy explains how OneJobs collects, uses, stores, processes, transfers, protects, and retains personal data when you use our website, app, and services.

OneJobs provides AI-powered job-search tools, including job matching, ATS analysis, CV tailoring, cover letter generation, application tracking, interview preparation, and related services.

We handle personal data in accordance with the data-protection laws applicable in the places where we make OneJobs available, including the Personal Data (Privacy) Ordinance (PDPO) in Hong Kong and the Personal Data Protection Act (PDPA) in Singapore and in Taiwan (the Personal Data Protection Act, 個人資料保護法). Where local law grants you stronger rights, those rights apply.

By using OneJobs, you acknowledge that we process your personal data as described in this Privacy Policy.

2. Who We Are

OneJobs is operated by:

MindWorkz Intelligence Limited
Rm 18B, Vincent House, 513-515 Lockhart Road, Causeway Bay, Hong Kong
support@mindworkz.ai
privacy@mindworkz.ai

3. Personal Data We Collect

We may collect the following types of personal data.

Account Data

  • Name
  • Email address
  • Login credentials or authentication method
  • Language preference
  • Subscription status
  • Payment status

Career and Profile Data

  • CV or resume
  • Work history
  • Education
  • Skills
  • Certifications
  • Portfolio links
  • Job preferences
  • Salary expectations, if provided
  • Location preferences
  • Career goals

Job-Search Data

  • Saved jobs
  • Job-fit scores
  • ATS scores
  • Matched skills
  • Missing keywords
  • Application status
  • Application notes
  • Interview notes
  • Employer or recruiter contact notes

AI Input and Output Data

  • Uploaded CVs
  • Parsed resume content
  • Job descriptions
  • ATS analysis
  • Rewritten CV lines
  • Tailored CVs
  • Cover letters
  • Interview briefs
  • Answer suggestions
  • Generated application packages

Technical and Usage Data

  • IP address or derived location data
  • Device information
  • Browser type
  • Operating system
  • Log data
  • Cookie identifiers
  • Product usage events
  • Error reports

Service Activity Signals

Signals about your activity in the service, such as when you last signed in and when you last opened a link in one of our emails.

Payment Data

If you subscribe to a paid plan, payment information may be processed by a third-party payment provider. OneJobs does not store full credit card numbers unless implemented through a compliant payment provider.

4. Whether Data Is Mandatory or Optional

Some data is required to provide specific features. For example:

  • Email is required to create an account.
  • CV or career profile data is required for job matching, ATS analysis, CV tailoring, cover letters, and interview preparation.
  • Payment data is required for paid features.
  • Optional profile details may improve matching quality but are not always required.

If you do not provide required data, some features may not work.

5. How We Use Personal Data

We use personal data to:

  • Create and manage your account
  • Build your job-seeker profile
  • Analyze your skills and experience
  • Match jobs against your profile
  • Generate job-fit scores
  • Run ATS analysis
  • Identify missing keywords
  • Tailor CVs and resumes
  • Generate cover letters
  • Prepare interview briefs
  • Suggest interview answers
  • Track saved jobs and applications
  • Provide support
  • Process subscriptions and payments
  • Improve product performance
  • Monitor security and prevent misuse
  • Send service messages
  • Send marketing communications if you have opted in
  • Comply with legal obligations

Understanding engagement. We use signals about your activity in the service to understand engagement and to adjust how often we search for jobs on your behalf. See section 14 of the Terms of Use.

6. AI Processing

OneJobs uses AI technology to provide features such as job-fit scoring, ATS analysis, CV rewriting, cover letter drafting, interview preparation, and answer suggestions.

AI processing may involve your CV, career profile, job descriptions, saved jobs, and user instructions.

AI outputs may contain errors and should be reviewed before use.

OneJobs is designed to help you present your real experience more clearly. It is not intended to fabricate qualifications, experience, achievements, education, or other information.

7. Service Providers and Transfers

We may share personal data with service providers that help us operate OneJobs. These may include:

  • Cloud hosting providers
  • Database providers
  • AI model providers
  • Analytics providers
  • Email delivery providers
  • Customer support tools
  • Payment processors
  • Security and monitoring tools
  • Document generation services

These providers may process data in Hong Kong, Singapore, Taiwan, or other jurisdictions. Where personal data is transferred across borders, we take reasonable steps for it to remain protected consistently with this Privacy Policy and applicable law.

We do not sell user CVs or job-search data.

We do not share your CV, profile, application status, generated documents, or interview materials with employers or recruiters unless you explicitly choose to do so or where required by law.

8. Direct Marketing

We will only send marketing emails, newsletters, product updates, offers, or career content if you have opted in or where permitted by applicable law.

You can unsubscribe from marketing emails at any time.

Service emails, such as account, security, billing, or product-function messages, may still be sent even if you opt out of marketing emails.

9. Cookies and Tracking

We use cookies and similar technologies to operate OneJobs, remember preferences, understand usage, improve product performance, and, where enabled, support marketing.

Cookie categories may include essential cookies, analytics cookies, marketing cookies, and preference cookies.

Optional analytics or marketing cookies should not load unless accepted by the user.

Users can manage cookie preferences through the cookie banner or privacy settings.

10. Retention

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

Example retention logic:

  • Account data: while the account is active
  • Uploaded CVs: while the account is active or until deleted by user
  • Generated CVs and cover letters: while saved by user or until deleted
  • Application tracker data: while saved by user or until deleted
  • Payment records: as required for accounting and legal purposes
  • Consent records: retained for audit and compliance purposes
  • Security logs: retained for a limited period for safety and fraud prevention

11. Data Security

We take reasonable technical and organizational measures to protect personal data against unauthorized or accidental access, processing, erasure, loss, or use.

Security measures may include access controls, encryption, logging, backups, vendor controls, and monitoring.

No online service can guarantee absolute security.

12. User Rights

Subject to applicable data-protection law — including the PDPO in Hong Kong and the PDPA in Singapore and Taiwan — users may request:

  • Access to their personal data
  • Correction of inaccurate personal data
  • Deletion of account data
  • Deletion of uploaded CVs
  • Deletion of generated documents
  • Export of selected data
  • Withdrawal of marketing consent
  • Change of cookie preferences

Requests can be sent to privacy@mindworkz.ai.

13. Account Deletion

Users may request account deletion.

When an account is deleted, OneJobs should delete or anonymize personal data where practical, subject to legal, security, accounting, backup, or legitimate business retention requirements.

14. Children

OneJobs is not intended for children below the age required by applicable law to use online services independently.

If we learn that we have collected personal data from a child without appropriate consent, we will take steps to delete the data where required.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

If changes are material, users may be asked to acknowledge the updated version before continuing to use OneJobs.

The latest version will be available on the OneJobs website or app.

16. Browser Extension, Share Import, and Job Page Import

OneJobs offers a browser extension and other tools that let you import a job from an external web page into your OneJobs account.

These tools are user-initiated. They only act on a page when you choose to import it — for example, when you click the OneJobs extension icon, paste a job link, or share a page to OneJobs.

What we collect when you import a job

When you import a job from an external page, we may collect:

  • The page URL and, if available, the canonical URL
  • The page title and source domain
  • Text you have selected on the page, if any
  • Visible job content on the page
  • Structured job metadata present on the page (for example schema.org JobPosting data, Open Graph tags, or the meta description)
  • Detected job details such as title, company, location, employment type, salary (where shown), job description, and apply link
  • The import timestamp and import method

How we use it

We use this information to create a private saved job in your OneJobs account and to support job matching, ATS analysis, CV tailoring, cover letters, interview preparation, and application tracking. Imported jobs are private to your account by default and are not made public or shared with employers unless you explicitly choose to share them.

What we do not collect

The browser extension does not collect your general browsing history, the content of your other tabs, your passwords, your authentication cookies, your private messages, or page content unrelated to the job you choose to import. The extension requests only the minimum browser permissions needed to read the page you are importing after you click it, and it does not run in the background.

We keep an internal audit record of import actions for security and abuse prevention. This record does not include the job description text or any text you selected, and the source URL is stored only in hashed form.

Third-party listings

Imported jobs come from third-party sources that OneJobs does not control. We cannot guarantee that an imported listing is current, accurate, available, or legitimate, and you remain responsible for verifying details with the original source before applying. You can report a problem with an imported listing at any time.

17. Contact

For privacy questions, data access requests, correction requests, or deletion requests, contact:

MindWorkz Intelligence Limited
privacy@mindworkz.ai
Rm 18B, Vincent House, 513-515 Lockhart Road, Causeway Bay, Hong Kong
Support hotline: +852 5521 6165